Use of Facilities

Mount Vernon Board of Education believes that district facilities should be made available for community use, and we are excited to offer our school facilities for community events!

Whether you’re planning a sports game, meeting, or performance, we’ve got great spaces to fit your needs. Non-district groups and events are responsible for the costs associated with the use of facilities. 

Request A Facilty

Mount Vernon City Schools uses LINQ Forms and Workflows to request the use or rental of any of our facilities.

View the full district policy: Use of District Premises.

Facility Use Request Form

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Here’s a simple guide to help you through requesting the use of one of our facilities.

Step 1: Check Availability

Some of the spaces available for community use include:

• Gymnasiums
• Auditoriums
• Classrooms
• Cafeterias
• Athletic Fields

Each facility may have different availability depending on school activities, and all school-sponsored events take priority over external rentals.

Step 2: Know What You Need

Before you send in your request, be sure you have the following details ready:

• The type of event.  (sports, meeting, etc.).
• How many people will attend.
• Desired dates and times.
• Any extra equipment (tables, chairs, sound systems, etc.).

Step 3: Submit Your Request

Once you have all the details, complete the Facility Use Request Form. You’ll need to include:

• What your event is about.
• The date(s) and time(s).
• Which space you’d like to use.
• The number of people attending.

Please try to send in your request at least two weeks before the event.

Step 4: Wait for Approval

Once we receive your request, our team will check availability and ensure the space fits your event. We’ll then contact you within five business days to let you know if it’s approved.

Step 5: Agreement and Rental Fees

If your request is approved, we’ll send you an agreement that includes:

• Rental fees, if applicable (based on the space, time, and any equipment you need).
• Insurance requirements (you might need to provide proof of insurance depending on your event).
• Any extra fees for cleaning or security.

You’ll need to sign the agreement and pay the fees before the event to confirm your booking.

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Listed Facility Contract Rental Fees Below:

Facility or Service	Charge
Auditorium (HS Theater)	$75 - $150
Elementary Multi Purpose	$20 - $60
Cafeteria (HS/MS)	$20 - $60
Classrooms (per room)	$20
Gymnasium HS/MS	$100 - $400
Gymnasium Elementary	$30 - $200
Locker Rooms HS/MS	$50 - $150
Stadium and Restrooms	$300 - $600
Practice Fields (per event)	$20 - $50
Lights	$50
Painting Fields	$20 - $50
Snow Removal (for event)	$30 per hour
Kitchen or Cook	$25 per hour
Custodian	$35 per hour
Technology	$50 per hour

Step 6: Follow the Rules

To keep things safe and smooth, please follow our Facility Use Policy. Here are some basics:

• No smoking or alcohol on school property.
• Don’t interrupt school activities.
• Leave the space clean when you’re done.

Step 7: Enjoy Your Event!

On the day of your event, a school representative will be available to assist with access and ensure all equipment and facilities are set up as requested. Please ensure that you leave the facility in the condition it was found.